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Complete Checklist

Documents Needed toSell Property in the Philippines

A complete checklist of all documents you'll need. Track your progress and know exactly what to prepare.

0 of 8 required documents
Proof of Ownership

Documents that prove you legally own the property

Required

For land and house and lot properties. This is the primary proof of ownership.

Where to Get
Registry of Deeds (RD) of the city/municipality where property is located
Processing Time
3-5 working days for certified copy
Estimated Cost
₱100-500 for certified true copy
Must be free of encumbrances or liens. Check if annotations need to be cleared.
Required

For condominium units. Equivalent of TCT for condos.

Where to Get
Registry of Deeds (RD) of the city/municipality where condo is located
Processing Time
3-5 working days for certified copy
Estimated Cost
₱100-500 for certified true copy
Includes your percentage share of common areas.
Required

Copy of the deed when you purchased the property.

Where to Get
Your personal records or the notary public who notarized it
Processing Time
Immediate if you have it
Estimated Cost
Free if you have copy; ₱200-500 for notary copy
Tax Documents

Documents proving your tax compliance

Required

Shows assessed value of property for real property tax purposes.

Where to Get
City/Municipal Assessor's Office
Processing Time
1-3 working days
Estimated Cost
₱50-200
Must be current year. If selling land with building, get both land and building tax declarations.
Required

Proof that you have paid real property taxes.

Where to Get
City/Municipal Treasurer's Office
Processing Time
Immediate
Estimated Cost
Free (just show original receipts)
Keep receipts for the last 3 years minimum. Buyer will want to verify no back taxes.
Required

Official document stating you have no unpaid real property taxes.

Where to Get
City/Municipal Treasurer's Office
Processing Time
1-2 weeks
Estimated Cost
₱100-500
Required for title transfer. Must be secured before closing.
Identity Documents

Documents verifying your identity as the seller

Required

At least 2 valid IDs for verification during signing.

Where to Get
Various government agencies (DFA, SSS, GSIS, LTO, etc.)
Processing Time
Depends on ID type
Estimated Cost
Varies
Accepted IDs: Passport, Driver's License, UMID, SSS ID, GSIS ID, PRC ID, Voter's ID
Required

Required for processing Capital Gains Tax.

Where to Get
Bureau of Internal Revenue (BIR)
Processing Time
1-2 hours if new
Estimated Cost
Free

Required if property is conjugal and spouse is co-owner.

Where to Get
PSA (formerly NSO)
Processing Time
2-4 weeks for PSA copy
Estimated Cost
₱365 for PSA copy
Both spouses must sign the Deed of Sale if property is conjugal.
Association Clearances

Required for condos and subdivision properties

Clearance from homeowners or condo association.

Where to Get
Property Management Office or HOA
Processing Time
3-7 working days
Estimated Cost
₱500-2,000
Shows no unpaid dues or pending violations. Required for most condos and subdivisions.

Required when transferring ownership in condos/subdivisions.

Where to Get
Property Management Office
Processing Time
1-3 working days
Estimated Cost
₱200-1,000
OFW/Abroad Sellers

Additional documents for sellers based overseas

Authorizes someone in PH to sell on your behalf.

Where to Get
Prepare yourself or with lawyer, then authenticate at Philippine Embassy/Consulate
Processing Time
1-2 weeks (including embassy processing)
Estimated Cost
$50-100 at embassy + lawyer fees if applicable
Must be notarized and authenticated/apostilled. Be specific about the property and authorized acts.

Makes your SPA valid for use in the Philippines.

Where to Get
Philippine Embassy or Consulate in your country
Processing Time
3-10 working days
Estimated Cost
$25-50
Additional Documents

Other documents that may be needed

Shows property location in relation to surroundings.

Where to Get
Create yourself or hire surveyor
Processing Time
1-3 days
Estimated Cost
Free if DIY; ₱3,000-10,000 for professional

Layout of the building/unit with measurements.

Where to Get
Original building plans or hire architect
Processing Time
1-5 days
Estimated Cost
₱2,000-5,000 if new
Helpful for buyers to visualize the property.

Shows current status of electricity, water connections.

Where to Get
Your utility billing statements
Processing Time
Immediate
Estimated Cost
Free
Helps verify property is properly connected and shows approximate monthly costs.
Pro Tips

Tips for Gathering Documents

1

Start Early

Some documents like tax clearance can take 1-2 weeks. Start gathering documents before listing.

2

Get Certified Copies

For titles and important documents, get certified true copies from the issuing office.

3

Check for Issues

Review your title for any annotations, liens, or encumbrances that need to be cleared.

4

Keep Originals Safe

Never hand over original titles until full payment is confirmed. Use certified copies for viewing.

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