Property Selling Documents Checklist
Complete list of documents required to sell property in the Philippines. Prepare everything before listing to speed up the sale.
Transfer Certificate of Title (TCT) / Condominium Certificate of Title (CCT)
Original owner's duplicate copy
Tax Declaration (Land)
Latest certified true copy from Assessor's Office
Tax Declaration (Building/Improvement)
If property has improvements
Deed of Absolute Sale / Contract to Sell
Previous purchase document
Certificate of Annotation
If there are liens/encumbrances
Real Property Tax Clearance
Proof that RPT is paid up to date
BIR Zonal Valuation
From the Bureau of Internal Revenue
Certificate Authorizing Registration (CAR)
After CGT and DST payment
Tax Identification Number (TIN)
Seller's TIN for tax purposes
Capital Gains Tax Payment
6% of selling price or zonal value
Documentary Stamp Tax Payment
1.5% of selling price or zonal value
Valid Government-Issued IDs
At least 2 valid IDs with photo and signature
Marriage Certificate
If married and property is conjugal
Death Certificate
If spouse is deceased
Special Power of Attorney (SPA)
If seller cannot personally appear
Birth Certificate
For proof of identity/relationships
Barangay Clearance
From the barangay where property is located
HLURB/DHSUD License to Sell
For developers selling condominium units
HOA Clearance
For properties in subdivisions/condos
Subdivision/Condominium Certificate
Master deed or declaration
Certificate of Non-Improvement
If selling land without improvements
Selling Process Timeline
Gather Documents
Collect all required documents from various offices
Find a Buyer
List your property and negotiate with interested buyers
Sign Contract to Sell
Initial agreement with buyer
Pay Taxes
CGT, DST at BIR; transfer tax at City/Municipal Hall
Execute Deed of Sale
Notarized deed of absolute sale
Transfer Title
Process at Registry of Deeds
Important Notes
- Real Property Tax must be current - Pay all outstanding RPT before proceeding with the sale
- CGT is due within 30 days - Capital Gains Tax must be paid within 30 days from notarization of deed
- Spousal consent required - If the property is conjugal, both spouses must sign
- SPA for OFWs - If you're abroad, execute a Special Power of Attorney at the Philippine embassy
- Original TCT is essential - Never hand over the original title without payment
Where to Get These Documents
Registry of Deeds
- • Certified True Copy of Title
- • Certificate of Annotation
City/Municipal Assessor
- • Tax Declaration (Land)
- • Tax Declaration (Building)
City/Municipal Treasurer
- • Real Property Tax Clearance
- • Transfer Tax Payment
Bureau of Internal Revenue
- • Zonal Valuation
- • CAR (after tax payment)
- • CGT & DST processing